Privacy Policy

This policy applies to all users of the Lawgbook platform, visitors to our website, and anyone who interacts with our services. It covers data collected through the Lawgbook application, our website, and any related communications.

Lawgbook acts as a data processor on behalf of law firms (our customers) when handling communications data. Your law firm remains the data controller and is responsible for its own compliance obligations regarding its clients' data.

We use the information we collect to:

• Match communications to matters and generate draft time entries
• Sync attachments and documents to your practice management software
• Provide, maintain, and improve the Lawgbook platform
• Set up and administer your account
• Communicate with you about your account, product updates, and support requests
• Analyze website usage to improve our marketing site and user experience
• Comply with legal obligations

Lawgbook uses artificial intelligence to analyze communications, match them to matters, and generate time entry descriptions. By default, this processing is performed using third-party AI model providers via API. For enterprise customers, self-hosted AI models are available so that communications data never leaves your firm's infrastructure.

Regardless of the deployment model, the following safeguards apply:

• Your firm's data is never used to train AI models
• AI outputs are auditable and can be reviewed before syncing to your practice management software
• You can configure which AI models are used in your environment
• AI providers are contractually prohibited from retaining or using your data

We do not sell your personal information or your firm's communications data. We share data only in the following circumstances:

• Cloud infrastructure providers — we use cloud hosting services to store and process data in secure, isolated environments.
• AI model providers — communications content may be sent to AI providers via API for processing. These providers are contractually bound not to retain or train on your data.
• Analytics providers — we use analytics tools on our website to understand visitor behavior. These tools do not have access to your firm's communications data.
• Email delivery services — we use transactional email providers to send account-related communications.
• Legal compliance — we may disclose information if required by law, subpoena, or other legal process, or if we believe disclosure is necessary to protect our rights or the safety of others.

We implement technical and organizational measures to protect your data, including:

• End-to-end encryption of data in transit and at rest
• Isolated, single-tenant environments for each firm
• Role-based access controls
• Comprehensive audit logging
• Secure software development lifecycle practices

No method of transmission or storage is completely secure. While we strive to protect your data, we cannot guarantee absolute security.

Lawgbook offers configurable data residency. Your firm can choose the geographic region where your data is stored and processed. Available regions and any applicable restrictions are discussed during onboarding.

If your firm is located in the European Economic Area (EEA) or the United Kingdom and your data is processed outside those regions, we rely on appropriate legal mechanisms (such as Standard Contractual Clauses) to ensure lawful data transfers.

Lawgbook retains communications data according to the retention period configured by your firm. You can set and adjust your data retention policy at any time through the platform.

Account information is retained for the duration of your subscription and for a reasonable period afterward to fulfill legal and business obligations. Website analytics data is retained in aggregated form.

Upon termination of your subscription, you may request deletion of all your firm's data. We will process such requests within 30 days, subject to any legal retention requirements.

Our website uses cookies and similar tracking technologies to:

• Essential cookies — required for the website to function properly.
• Analytics cookies — help us understand how visitors interact with our website so we can improve it.
• Marketing cookies — used to deliver relevant content and measure the effectiveness of our marketing efforts.

You can manage your cookie preferences through your browser settings. Disabling certain cookies may affect your experience on our website.

Depending on your location and applicable law, you may have the following rights regarding your personal information:

• Access — request a copy of the personal data we hold about you
• Rectification — request correction of inaccurate or incomplete data
• Erasure — request deletion of your personal data
• Restriction — request that we limit how we process your data
• Portability — request a machine-readable copy of your data
• Objection — object to processing based on legitimate interests
• Withdraw consent — where processing is based on consent, withdraw it at any time

To exercise any of these rights, contact us at [email protected]. We will respond within 30 days (or sooner if required by applicable law).

If you are located in the European Economic Area or the United Kingdom, the following additional provisions apply:

• Legal basis for processing: we process your data based on contractual necessity (to provide the service), legitimate interests (to improve our platform and communicate with you), and consent (for marketing communications and cookies).
• International transfers: where data is transferred outside the EEA or UK, we implement Standard Contractual Clauses or rely on other approved transfer mechanisms.
• Supervisory authority: you have the right to lodge a complaint with your local data protection authority.

Lawgbook is designed for use by legal professionals and law firms. We do not knowingly collect personal information from anyone under the age of 16. If we become aware that we have collected data from a child, we will take steps to delete it promptly.

We may update this Privacy Policy from time to time. If we make material changes, we will notify you by email or through the platform before the changes take effect. We encourage you to review this page periodically for the latest information.

If you have questions about this Privacy Policy or how we handle your data, contact us at:

Antematter Inc.
Email: [email protected]
Website: lawgbook.com